Acadis

+ HOW DO I CONNECT TO THE ACADIS PORTAL?


Certified Court Security Officers

+ WHEN DO THE CLASSES BEGIN?

  • All trainees must report to the lobby for orientation of the Funderburk Building by 4 p.m. the Sunday before training is to begin. Course work begins at 8 a.m. Monday. A typical class schedule goes from 8 a.m. to 5 p.m. Monday through Friday.

+ DO I HAVE TO STAY IN THE DORM?

  • Yes. It is mandatory that trainees reside in the dorms during the week. They are allowed to go home over the weekend but must check back into the dorm Sunday evening.

+ WILL I BE ISSUED CLOTHING?

  • Yes. Trainees will be issued T-Shirts. Sponsoring agencies issued tactical pants must be worn during training. Trainees are required to be dressed in either an agency uniform or business casual for men and women.

+ WHAT ARE THE PHYSICAL REQUIREMENTS?

  • During the two week academy, trainees will be involved in defensive tactics and firearms training.
  • Trainees must be able to perform firearms training from a kneeling position and be able to return to their feet without any assistance.

+ WHAT PERSONAL ITEMS SHOULD I BRING?

  • For the gym, trainees must bring tennis/gym shoes with a non-marking sole. They also must bring agency-approved handcuffs with cuff case and key.
  • For the firing range, trainees must bring boots or other comfortable, foul-weather footwear. They also must bring solid color BDUs (no camouflage) or other work clothing and a baseball cap.
  • Trainees should bring personal grooming items (soap, towels, washcloths, etc.)
  • You may bring your pillow, twin-sized XL bed linens, and blankets. Dorm staff does provide pillows.
  • Medical devices (such as a CPAP machine).

+ WHAT AMENITIES CAN I EXPECT IN THE DORMS?

  • Televisions are not provided; however, cable hook-up is available if you wish to bring one. If bringing a TV, it must have a digital tuner; analog channels are no longer available.
  • No electrical cooking devices such as microwaves or hotplates are permitted in the dorm rooms. Coffeemakers with an automatic shut off are allowed. Refrigerators are permitted.
  • Washers/dryers are provided in Thompson Residence Hall. Trainees must provide their own laundry detergent and fabric softener.
  • Irons and ironing boards are provided.
  • Each room is equipped with a bathroom (commode, shower, sinks).
  • Also furnished are two of the following: twin-size XL bed with storage drawers underneath, nightstand with drawer, 3-drawer dresser, 3-drawer student desk, and bookshelf with overhead light.

+ WHAT ARE THE GROOMING STANDARDS?

  • Hair shall be neat, clean and not extend over the collar. Sideburns shall not extend below the ear lobe. Mustaches shall not extend beyond the corner of the mouth. No other facial hair is permitted without medical documentation or written permission from your sheriff. Women should wear hair short or “up” off the shirt collar.

+ HOW WILL I BE FED?

  • Meal cards will be distributed during the orientation meeting. These meal cards are active for Monday breakfast through Friday lunch.
  • Breakfast and lunch are provided in the Stratton Building Cafeteria beginning at 7 a.m.
  • All evening meals will be provided on EKU’s campus (instructor will inform class of location) Monday through Thursday, 4:30-6:00 p.m.
  • Trainees will receive a daily allotment of $17. The trainee is responsible for paying anything over the daily allowance.
  • Trainees will not receive a refund for money unused nor will remaining monies be carried over to the next day.

+ WHERE DO I PARK DURING TRAINING?

  • Trainees can park in the Thompson Hall lot. The Funderburk lot is for employees only.

+ WILL I BE ALLOWED OFF CAMPUS?

  • Trainees will not be permitted to leave Madison County from the time of check-in Sunday evening throughout the week until Friday after being dismissed from classes unless prior approval is granted.
  • Trainees will not be permitted to leave DOCJT campus until classes have ended for the day. Curfew is at 11 p.m. each night.
  • Students will not be allowed to reside in the Thompson Residence Hall Friday night through Sunday morning unless prior written permission has been granted.

Compliance

REGARDING AUDITS

+ HOW OFTEN ARE LAW ENFORCEMENT AGENCIES/911 DISPATCH CENTERS AUDITED?

  • Every three years.

+ WHEN DO I NEED TO SUBMIT A FORM F TO THE KLEC OFFICE AND WHAT IS THE TIME FRAME?

  • Please ensure that a Form F is sent to the KLEC office:

    KLEC
    EKU, Funderburk Building
    521 Lancaster Ave.
    Richmond, KY, 40475

    or FAX 859-622-5943

    or email klecs@ky.gov

    within five days after a change in personnel status (new hires, changes from full-time to part-time, part-time to full-time, terminations, resignations, retirement status, rank changes, etc.)

+ WHAT ARE THE MOST COMMON MISTAKES FOUND IN AN AUDIT FOR A POLICE DEPARTMENT/SHERIFF’S OFFICE?

  • Form F’s are not submitted to KLEC within five days of personnel changes.
  • Form 68-3 (Firearms Qualification Form) are not submitted annually to KLEC.
  • Agency payroll department does not calculate overtime pay correctly. For every hour of overtime worked by an officer, they are entitled to $2.88 per hour. This is based on the hourly rate of the $4,000 training stipend. The hourly rate is $1.92 and the OT rate is $2.88 ($1.92 x 1.5 = $2.88).
  • Officers have not completed their annual 40 hours of in-service training.
  • Some agencies attempt to work personnel in areas that they are not certified. (Example: Having Court Security Officers perform law enforcement duties that are unique to Deputy Sheriff certifications).
  • Not having enough Sexual Assault Investigators trained according to the size of the department.

+ WHAT ARE THE MOST COMMON MISTAKES FOUND IN AN AUDIT OF A 911 DISPATCH CENTER?

  • Form F’s are not submitted to KLEC within five days of personnel changes
  • Dispatchers have not completed their eight hours of annual in-service training
  • Part-time employees are working in a full-time capacity. Part-time employees are prohibited from working full-time unless they are certified.

REGARDING CARRYING CONCEAL DEADLY WEAPONS (CCDW) PROGRAM

  • Late submission of paperwork. Instructors are required to forward applications/course material to DOCJT within five business days of teaching a class.
  • Submitting insufficient payment (personal cold checks) to DOCJT with the paperwork. If an instructor submits a cold check, they will be required to submit a cashier’s check or money order for future classes.

+ WHAT TYPE OF TARGET DO WE HAVE TO USE FROM THE APPLICANT COURSE?

  • B-21 PC Silhouette Target in KARs – 503 KAR 4:050 2 (2) (d) – At a distance from a B-21 silhouette target, or an equivalent as approved by the department, of seven yards.

+ CAN A PERSON WHO IS NOT A STUDENT SIT IN ON A CLASS (observation purposes, military, media)?

  • Yes. It is at the discretion of the CCDW instructor. There are no statutes, regulations or case law indicating otherwise.

+ CAN YOU LOAN A STUDENT A WEAPON TO USE DURING THE COURSE?

  • Yes, but you cannot advertise that you will. 503 KAR 4:050 8 (1). Section 8. (1) A student shall use a safe, functional handgun and factory-loaded ammunition.

+ ARE STUDENTS REQUIRED TO CLEAN WEAPONS?

  • Students are no longer required to perform the cleaning procedures of weapons, but the instructor and instructor trainer must demonstrate the cleaning procedures.

+ CAN THE CCDW MANUAL BE DUPLICATED?

  • No. Although there are no statutes, regulations or case law that prohibits duplication, there are copyright laws to consider.

+ CAN A DOCJT CCDW INSTRUCTOR/TRAINER ADMINISTER THE ANNUAL LEOSA QUALIFICATIONS?

  • Yes. See 503 KAR 1:180

+ CAN A CCDW INSTRUCTOR CONDUCT ANY PART OF THE APPLICANT/STUDENT OR INSTRUCTOR/TRAINER COURSES OUTSIDE THE COMMONWEALTH OF KENTUCKY?

  • No. KRS 237.110(1) states the Kentucky State Police are only authorized to issue and renew licenses in the Commonwealth of Kentucky.

+ CAN A STUDENT UNDER 21 YEARS OF AGE TAKE THE APPLICANT COURSE AS LONG AS HE/SHE TURNS 21 YEARS OLD BEFORE APPLYING FOR THEIR PERMIT THROUGH THE SHERIFF’S OFFICE?

  • No. KRS 237.110(4) and 503 KAR 4:050 4 (1) advise that an applicant training course shall not be open to persons who are less than 21 years of age.

+ HOW LONG IS THE CERTIFICATE VALID?

  • Training certificates have a lifetime term.

+ DO I HAVE TO TAKE THE CLASS AND APPLY AT THE SHERIFF’S OFFICE WITHIN A CERTAIN TIMEFRAME?

  • There is no timeframe.

Coroners

+ HOW DO I VERIFY WHERE MY TRAINING WILL BE CONDUCTED?

  • Training locations and addresses will be emailed to participants two to four weeks before classes start.

+ I NEED HELP ENROLLING OR CANCELING A CLASS. WHO DO I CONTACT?

+ WHAT TIME WILL MY CLASS START EACH DAY?

  • Classes typically begin at 8 a.m. each morning.

+ WHO CAN REGISTER CORONERS AND DEPUTY CORONERS FOR CLASS?

  • Only the coroner can sign the Agency Request for Training Form.

Distance Learning

+ CAN I TAKE AN ONLINE CLASS AND GET IN-SERVICE CREDIT?

  • Yes, if it is a course approved for in-service training.

+ HOW DO I SET UP AN ACADIS PORTAL ACCOUNT?

  • Contact DOCJT Distance Learning Support at 859-622-7564 or email docjt.elearning@ky.gov for account-setup assistance.

+ I NEED HELP ENROLLING OR CANCELING A CLASS

+ WHAT INTERNET BROWSER SHOULD I USE?

  • For best results, use Google Chrome or Internet Explorer. Firefox is incompatible.

+ SOFTWARE TROUBLESHOOTING

  • To ensure a smooth learning experience, go into the internet browser’s settings and disable pop-ups. Also, make sure the browser’s security settings allow videos and presentations to play.

Educating Heroes Career Advancement Program

+ HOW DO I PARTICIPATE IN THE EDUCATING HEROES CAREER ADVANCEMENT PROGRAM?

You begin the Career Development Program by filling out the CAP Form 1 (Participant Commitment Form) and emailing it back to our office via educatingheroes@ky.gov. For more information concerning the Career Advancement Program please call our office at 859-622-6277.


In-Service

+ WHAT CLASSES CAN I TAKE?

  • That is up to the agency’s head. Consult with the agency head or training officer before requesting enrollment in courses. It is recommended that officers take courses relevant to their position. For example, a chief should not be taking courses designed for patrol-level officers.

+ CAN I SIGN UP FOR THE CLASSES MYSELF?

  • The agency training officer or agency head will sign officers up for classes through the Acadis system.

+ DO I HAVE TO STAY IN THE DORMS?

  • No. Officers have the option of staying in the dorms during their training. Currently, the only Law Enforcement Basic Training Academy, Public Safety Dispatch Academy and Court Security Officer Academy students are required to stay in the dorms while they are enrolled. Check with the agency head or training officer for information on the local policy.

+ DO IN-SERVICE COURSES COUNT TOWARD THE KENTUCKY LAW ENFORCEMENT COUNCIL CAREER DEVELOPMENT PROGRAM?

+ CAN LAW ENFORCEMENT OFFICERS FROM OTHER STATES TAKE IN-SERVICE CLASSES THROUGH DOCJT?

  • Those decisions are made on a case-by-case basis and are based on availability, payments, locations and if the class is a DOCJT or hosted course from an outside provider. Please email Branch Manager Steve Howard, or call 859-622-7562.

Kentucky Criminalistics Academy

+ CAN I APPLY TO THE KENTUCKY CRIMINALISTICS ACADEMY?

  • To attend KCA, a prospective trainee must be hired by a law enforcement agency in Kentucky as an investigator, detective or a crime scene technician, and have approval from their employing agency chief.

+ HOW DO I APPLY FOR THE KENTUCKY CRIMINALISTICS ACADEMY?

  • After receiving approval from their agency, a prospective participant must request that their agency head submit an application on their behalf to KCA. Upon being accepted into the academy, the employing agency’s training coordinator must enroll the student through the Acadis system.

Kentucky Law Enforcement Foundation Program Fund (KLEFPF)

+ I’VE BEEN OUT OF LAW ENFORCEMENT FOR MORE THAN A YEAR. AM I ELIGIBLE FOR KLEFPF?

  • You are required by law to take the Legal Update Penal Code and Legal Update Constitutional Procedures in order to be considered eligible for KLEFPF, which must be completed within one year. An officer who has not been employed with a law enforcement agency for more than three years, within one year, must also complete Basic Officer Skills (BOS).

+ I WAS HIRED BY LAW ENFORCEMENT AGENCY, I WORKED LAST YEAR BUT DIDN’T COMPLETE TRAINING. WHAT SHOULD I DO?

  • The employing agency must request an extension for the previous year’s training. If the extension is granted, the officer is eligible for KLEFPF. If an extension is not requested, they’re not eligible until training is complete.

+ I WAS HIRED BY A LAW ENFORCEMENT AGENCY IN KENTUCKY, BUT RECEIVED BASIC TRAINING IN ANOTHER STATE. DO I QUALIFY FOR KLEFPF?

  • If your basic training was approved by the Kentucky Law Enforcement Council, and you have completed legal updates and Basic Officer Skills (BOS).

+ WILL AN OFFICER WHO IS ON LEAVE WITHOUT PAY LOSE ELIGIBILITY?

  • Yes. The only exception is when an officer is military or workers compensation leave.

+ WHEN DO AGENCIES NEED TO COMMUNICATE WITH THE KLEFPF OFFICE?

  • If anything is wrong on the agency’s monthly KLEFPF roster or if a Form F has been sent in incorrectly.

Law Enforcement Basic Training Academy

+ WHAT IS REQUIRED FOR ADMISSION TO BASIC TRAINING?

  • To attend the Basic Training Academy, an individual must be hired by a law enforcement agency. For a comprehensive list of admission requirements, please see KLEC Hiring Process. NOTE: The hiring agency is responsible for initiating the application process and must register the recruit for Basic Training after Kentucky Law Enforcement Council’s approval of forms.

+ WHAT DO RECRUITS NEED FOR BASIC TRAINING ACADEMY UNIFORMS?

  • During training hours, recruits will wear three main uniforms: Class B, PT (physical training) and DT (defensive training).

    Class B Uniform

    • This uniform consists of a navy blue, short-sleeved uniform shirt with functional shoulder epaulets that allow buttoning /unbuttoning, two pockets with flaps.
    • Navy blue uniform pants
    • Complete set of leather or nylon gear
    • Body armor
    • Black belt
    • White crew neck t-shirt that is visible at the neck beneath uniform shirt
    • Black or navy blue socks, police-type duty shoes
    • DOCJT-issued cap (cap will be provided)
    • The name tag shall be worn on the left shirt-pocket flap (will be provided)
    • Navy blue uniform shall be clean, pressed and in good condition
    • The uniform will be appropriately sized to fit the recruit and not excessively loose, baggy, or tight

    This uniform will be worn almost daily.

    DT Uniform

    • This uniform consists of a DOCJT-issued gray t-shirt
    • A pair of navy blue uniform pants
    • A complete set of leather or nylon gear
    • A black belt; body armor
    • Black or blue socks
    • Pair of police-type duty shoes
    • Recruit cap

    PT Uniform

    • DOCJT-issued gray t-shirt
    • Solid, dark blue athletic shorts with an inseam of eight (8) inches or longer (cut off shorts or short-shorts are prohibited)
    • Solid dark blue sweatshirts (required from approximately Oct-April) NO HOODIES
    • Solid dark blue sweatpants
    • Solid white no-show or ankle socks
    • Pair of running shoes

    Range Uniform

    Recruits are required to wear a variation of the DT UNIFORM to McKinney range and Boonesboro range.

    • Recruits are permitted to wear different color BDU style pants and different types of boots.
    • Recruits will wear their issued gray PT shirts to the range.
    • Agency jackets are allowed to be worn.
    • Recruits may wear toboggans during inclement weather.
    • Camouflaged gear of any kind or athletic shoes are not permitted.

    Other necessary items:

    • If the recruit requires a medical brace, they must bring it with them.
    • Recruits must bring body armor on day one. If a vest is unavailable, the recruit must notify the coordinator immediately.
    • A complete set of leather or nylon gear is required for the first day of training. This should include all items that are normally carried while on duty such as; belt, holster, handcuffs, handcuff key, flashlight holder with flashlight, magazine carrier.
    • DOCJT recommends a double- or triple-retention holster.
    • Chemical agents, batons, and Tasers will be provided by DOCJT during appropriate training times. Only the carriers are needed.
    • Recruits are required to have an athletic-type mouth guard.
    • Male and female recruits must bring groin protection. Female recruits should also bring a sports bra.
    • Compression shorts are needed for physical training exercises. Leggings are not permitted.
    • MMA-style gloves are optional but recommended. They need to be black or red.
    • A whistle is required for week 3 of training.
    • Recruits must bring three magazines for their specific semi-automatic weapon. Rifles and ammunition will be provided.

+ WHAT DO I NEED TO KNOW FOR BASIC TRAINING ORIENTATION?

  • Orientation will begin at 1400, eastern standard time. Recruits must arrive at least 15 minutes early for check-in at the Thompson Hall Lobby. Attendance is mandatory.

  • Recruits should arrive in business attire and bring a driver’s license. Recruits will receive some class materials and go over rules, regulations and expectations of the academy. Expect orientation to last approximately six hours.

  • Recruits must fully complete pre-class assignments and bring all required paperwork to check-in, including CPR and first-aid certification card and three FEMA forms.

+ WHAT SHOULD I/CAN I BRING FOR THE DORM?

  • Pillows and linens for a twin bed
  • Hangers and a laundry bag or basket
  • One refrigerator per room
  • One family photo and an alarm clock
  • One TV per room no larger than 43 inches
  • Thermostatically-controlled coffee maker
  • Electric irons
  • Hair rollers, curling irons, straighteners,
  • Lamps

+ WHAT IS PROHIBITED IN THE DORM?

  • Microwaves
  • Hot plates
  • Toasters
  • Deep fryers
  • Any indoor grill
  • Electric skillet
  • Sandwich maker
  • Open heating elements of any type

Leadership

+ WHERE CAN I FIND THE CJED APPLICATION?

+ IS DORM RESIDENCE MANDATORY FOR CJED AND/OR APS?

  • No, it is recommended, but not required.

Professional Development & Wellness

+ WHO IS ELIGIBLE FOR KYPCIS OR KYPCIS MILITARY?

  • Kentucky peace officers and dispatchers who have experienced a critical incident are eligible for attending KYPCIS. Law enforcement officers and dispatchers who have experienced a critical incident while being deployed or during military training are eligible for KYPCIS Military. Spouses or significant others are encouraged to attend as well.

+ WHAT IS RESILIENCY TRAINING?

  • Training on ways to handle stress and adversity, such as job loss, illness, disaster or death.

Public Safety Dispatch Academy

+ WHAT CLOTHING MAY I BRING?

Men:

  • At least two pair of black dress pants with belt loops. No cargo pants. Dockers or Dickies are acceptable brands.
  • Black belt.
  • Black socks above the ankle (no footies).
  • Black, plain-toed, dress shoes (to be worn starting the first day of training). No type of athletic shoes will be permitted in uniform.
  • A solid black short-sleeved T-shirt to be worn under the polo shirt.
  • A solid black coat to be worn during inclement weather. Employing agency logos are permitted on the coat.

Women:

  • At least two black dress pants or knee-length skirt with belt loops. No low rider or hip hugger pants or skirts. No cargo pants. Dockers and Dickies are acceptable brands.
  • Black belt.
  • Black socks, above the ankles. Hose may be worn instead of socks (no footies).
  • Black, plain-toed, dress shoes (to be worn starting the first day of training). No type of athletic shoes, ballet flats or croc-type shoes will be permitted in uniform.
  • A solid black short-sleeved T-shirt to be worn under the polo shirt.
  • A solid black coat to be worn during inclement weather. Employing agency logos are permitted on the coat.

+ WILL I BE ISSUED CLOTHING?

  • Trainees will be issued two DOCJT T-shirts that may be worn during non-classroom hours. During non-classroom time outside of your residence hall room, you are required to wear the DOCJT T-shirt with black or navy blue sweatpants. Leggings, spandex, or tight-fitting pants are not allowed.
  • One DOCJT baseball cap will be issued to you on the initial day of class. Wearing of this cap is mandatory only while outside and during flag ceremonies.
  • Trainees must wear the full uniform beginning at 8 a.m. the initial day (Monday) of the training class. Any deviation from the above must be approved in advance of the class starting date.

+ WHAT PERSONAL ITEMS SHOULD I BRING?

  • The recruit should bring personal grooming items (soap, towels, washcloths, etc.)
  • You may wish to bring your own earphones for your personal comfort and preference while working in the computer lab during the academy.
  • You will need to bring your own pillow, twin-sized XL bed linens, and blankets.

+ WHAT ARE THE GROOMING STANDARDS?

  • Minimum grooming requirements include clean shaven, side burns no longer than the bottom of the ear.
  • Hair shall be neat, off the collar and off the face.
  • If the trainee’s hair is long, it shall be neatly pulled back and off the collar.
  • These standards are effective from the first day of training and will be inspected.

+ HOW WILL I BE FED?

  • Meal cards will be distributed during the orientation meeting. These meal cards are active for Monday breakfast through Friday lunch.
  • Breakfast and lunch are provided in the Stratton Building Cafeteria beginning at 7:00 a.m.
  • All other evening meals will be provided in the Case Building, on EKU’s campus Monday through Thursday, 4:30-6:00 p.m.
  • You will receive a daily allotment of $17.00. The recruit is responsible for paying anything over the $17.00 daily allowance.
  • Trainees will not receive a refund for money unused nor will unused monies be carried over to the next day.

+ WILL I BE ALLOWED OFF CAMPUS?

  • All Public Safety Dispatch Academy trainees must reside at the Thompson Residence Hall unless a dispensation has been given prior to attending. This dispensation must be granted by the commissioner. There will be no commuting except on weekends; dorm curfew will be at the discretion of the commissioner of the Department of Criminal Justice Training.
  • Students will not be allowed to leave Madison County from the time of check-in Sunday evening throughout the week until Friday after being dismissed from classes unless prior approval is granted.
  • Trainees will not be permitted to leave DOCJT campus until classes have ended for the day. Curfew is at 11 p.m. each night.
  • Students will not be allowed to reside in the Thompson Residence Hall Friday night through Sunday morning unless prior written permission has been granted.
  • Requests will be reviewed and approved on a case-by-case basis.

+ WHAT AMENITIES CAN I EXPECT IN THE DORMS?

  • Televisions are not provided; however, cable hook-up is available if you wish to bring one. If bringing a TV, it must have a digital tuner; analog channels are no longer available.
  • You will need to bring your own pillow, twin-sized XL bed linens, and blankets.
  • No electrical cooking devices such as microwaves or hotplates are permitted in the dorm rooms. Coffeemakers with an automatic shut off are allowed. Refrigerators are allowed.
  • Washers/dryers are provided in Thompson Residence Hall.
  • Irons and ironing boards are provided.
  • Each room is equipped with a bathroom (commode, shower, sinks).
  • Also furnished are two of the following: twin-size XL bed with storage drawers underneath, nightstand with drawer, 3-drawer dresser, 3-drawer student desk, and bookshelf with overhead light.

School Resource Officer

+ IF I AM ALREADY SERVING AS A SCHOOL RESOURCE OFFICER AND PREVIOUSLY TOOK DOCJT SRO COURSES, DO I STILL HAVE TO TAKE SRO 1?

  • Yes.

+ DO THE THREE SRO COURSES HAVE TO BE TAKEN IN ORDER?

  • Yes.

+ THERE IS A WAITING LIST FOR SRO TRAINING, WHAT DO I DO TO BE COMPLIANT?

  • DOCJT staff will continue working diligently to move officers off the waiting list and into classroom seats. The DOCJT commissioner can grant extensions on a case-by-case need.

+ I’M NOT AN SRO YET, BUT I PLAN TO BE. CAN I TAKE SRO 1 NOW?

  • No. At this time, only active SROs are granted access to training to meet the legal mandate. More spots will be made available once all active officers are trained.

+ WHAT IS DIFFERENT ABOUT SRO 2 AND SRO 3?

  • SRO 2 will include opportunities for officers to participate in roundtable discussions with leaders around the state on school/law enforcement-related topics. SRO 3 will expand rapid deployment and firearms training.

+ WHAT HAPPENS AFTER I COMPLETE ALL THREE COURSE LEVELS?

  • Further training will continue annually and include current trends and issues for SROs. Instructors will work diligently to update the material so that it is applicable to officer needs.